Administrative Assistant - TAY/Youth Mental Health

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Administrative Assistant - TAY/Youth Mental Health

Job Overview

Are you a compassionate individual with excellent customer service skills? Do you enjoy working with people, but also independently supporting a team of clinicians? Do you have impressive time management skills and have an eye for detail? If so,  AARS, a program of HealthRIGHT 360 is currently looking for a reliable, highly motivated, administrative assistant position at our Santa Clara program in San Jose, CA. 

The Administrative Assistant is responsible for providing clerical, technical, and administrative support to the Administrative Support Manager, Project Manager, the Director of Program Operations, and Santa Clara County staff to ensure program compliance and efficiency. The Administrative Assistant is expected to provide high quality customer service to new and returning clients. This position requires an ability to maintain strict confidentiality and handle information with excellent customer services skills, tact, and diplomacy. All Administrative Assistants are cross-trained to assist multiple programs as needed.

Key Responsibilities

Administrative Responsibilities:

General administrative and secretarial support, including (but not limited to) word processing, answering telephones, checking and delivering messages, greeting clients and visitors with courtesy and respect, handling general inquiries, distributing mail, faxing, copying, etc.

Schedules clients using the Microsoft Outlook calendar and appointment cards.

Develops, transcribes, and distributes meeting minutes, reports, and/or general information as needed.

Participate in Health & Safety assignments per Health & Safety Representative.

May conduct intakes to new enrollments.

Facility Responsibilities:

Maintains inventory of supplies for custodial, kitchen, electronic/Information Technology, and the general office area. 

Maintains neatness and organization of general office area.

Arranges, attends, and assists with meetings, staff trainings, conferences, etc., as needed.

Data and Compliance Responsibilities:

Provides data entry, including (but not limited to) client data, billing, and reports. 

Assists with audit preparations.

Education and Knowledge, Skills and Abilities

Education, Certifications, and Registrations:

Minimum: High school/GED.

Desired: Bachelor’s degree or equivalent in Business Administration or related field. 

Experience:

Minimum: Experience of volunteering or special projects related to general office work. 

Desired: At least one (1) year of general office work experience.

Experience working in the behavioral health field.

Experience with billing and data collection.

 Knowledge

Desired: Experience with Medi-cal billing through Electronic Health Record systems.

Strong proficiency with Microsoft Office applications, specifically Word and Outlook, and internet applications. 

Understanding of and willingness to work with traditionally under served populations. 

Bilingual Spanish, Vietnamese, or Tagalog/Ilocano preferred.

Background Clearance 

Required: Must not be on active parole or probation. 

Ability to pass Live Scan clearances if required.

Click here to apply for this job.

Related Agency

HealthRIGHT 360

HealthRIGHT 360 gives hope, builds health, and changes lives for people in need by providing comprehensive, integrated, compassionate care that includes primary medical care, mental health services, and substance use disorder treatment.

Find out More

Compensation:

TBD

Type:

Hourly/ Non-exempt

Agency:

HealthRIGHT 360

Benefits:

HealthRIGHT 360 offers a competitive benefits package.

City:

San Jose, CA

Hours/wk:

40

Company info

HealthRight 360
Website : https://www.healthright360.org/